Here at In The Oaks we are committed to safeguarding your privacy and following General Data Protection Regulations (GDPR). This policy explains how we collect, protect and treat any information you give us.
OUR POLICY COVERS
VALUING YOUR PRIVACY
We very much value your privacy so are committed to keeping your personal and business data safe. We only ask for the minimum information required to respond to your enquiries (your consent), to process transactions (contractual obligation) or legal requirement (legal obligation). Unless legally obliged, we never use your data for anything other than this intention nor pass it on to a third party without prior consent.
HOW AND WHY WE COLLECT YOUR INFORMATION
Any personal data you provide to us is collected to:
Our website does not use cookies or scripts designed to track the use of the website and services. We do not use Google Analytics or any other analytics tracking systems.
HOW WE STORE YOUR INFORMATION
We take great care in the storage of your personal data:
HOW WE DELETE YOUR INFORMATION
All personal data in our care is stored securely and once processed, will not be retained for any longer than is necessary for the purpose for which you provided it. The only data we retain for longer is where there is a need for compliance with a legal obligation.
HOW WE USE YOUR INFORMATION
We may use your personal data for:
WHO HAS ACCESS TO YOUR INFORMATION
Our management team has access to all data you have provided but individual employees are restricted to only the data they need to complete their job.
HOW WE KEEP YOUR INFORMATION SAFE
Controlled access: Access to all systems/devices (internal and external) is restricted to only those who require access to complete their job.
Password manager: All passwords are computer generated and stored securely in our encrypted password manager: LastPass. A different randomised password is issued for each system/user and updated on a regular basis.
Two-stage login: Where available, two-step logins are used by default.
Biometric security: Where available, biometric recognition is used by default.
Inactivity: Where available, devices automatically log off at three minutes of inactivity.
CHANGES TO THIS POLICY
We may update this policy from time to time by publishing a new version on our website.
YOUR RIGHTS
We totally respect your rights. Under data protection law you have the right to:
You are not required to pay for exercising your rights. If you make a request, we have one month to respond to you. Please contact the Data Protection Officer (details below) if you wish to make a request.
You can learn more about the rights of data subjects by visiting:
HOW TO MANAGE YOUR DATA OR MAKE A COMPLAINT
We handle your privacy carefully and as such take requests and complaints seriously. If you have any concerns, our Data Protection Officer is responsible for the security of your information and can be contacted:
Alternatively, you can contact the ICO if you are unhappy with the way we have used your data:
Last updated: 02/07/21
This website is owned and operated by In The Oaks Limited. Registered in England and Wales under Registration Number 13518423 and Registered Address is Oakview, Cricket Green, Hartley Wintney, Hampshire RG27 8PZ
In The Oaks Limited is registered in England and Wales. Registration Number: 13518423.
Registered Address: Oakview, Cricket Green, Hartley Wintney, Hampshire RG27 8PZ
VAT Registration Number: 411944511
© 2021 In The Oaks